Well, corporate moving is way daunting than family moving. There are many aspects that can generally be not maintained all the time but have to be anyway. In such case, some important guidelines on office-moving methods are provided by the company. They should strictly be followed prior to executing the program. Make sure you are sparing yourself with at least 3 months of time for the preparations. A little bit of lack in knowledge may drag you into troubles. Confusions can cause unnecessary headaches and leading you to difficulties. So, it is always better to go by the guidelines.
Get ready for the move:
When you start planning for corporate move, make sure you are planning it way advance. To think further is very much important for you just not to mess up with your business. When you are already planning to move with your business, it simply signifies that it is not cashing in well with current facility and so you want to move. This compels you to be cost-effective and to make it out, you need to be time-efficient. The less time you invest on moving, the more economical you become for your business.
So, in a rush to save time, do not forget to be familiar with each and every relocation process. Give yourself a little bit time to be proverbial with requirements and make the move gainful. Have an eye for detail; take measurements of your new office space and its cabins. Keep details of your existing employee strength, size of furnishings and accordingly the dimension of your new office floor, so that everything fits perfectly. Post you end up making plans, make sure you have distributed the copy of your plan amongst the employees and keep them informed about everything. The better you prepare yourself, the more time-efficient this move becomes. Besides, the movers you will hire make sure that they know about your plans, too.
Keep a trail of communication with everyone related:
Communication is what needs to be more clearer and regular in case of corporate moving. There are many people involved in the trail. Your employees, landlords, the movers you have hired and the renters. Each and every person plays vital role in your life and so do they matter while you are planning to move with your business. Whatever plan you are making, make sure they are too involved in that. Try to make everything clearer way before the day of move because the fewer questions arise on the day of move, the smoother the process goes. Besides, take the movers you have hired as important for that matter because unless they are informed with what exactly you want them to do, i.e. installing the furniture on the right place, the process will certainly go confusing and so time-consuming as well. For an example, if you have set of employee desks that look alike, make sure the employees know about their individual places very well. In such case, there is a chance that your movers can also be bewildered while uninstalling the desk and reinstalling them. The best way to not confuse the movers is by using colored labels on each of the desk to make the shipment easier and time saving.
The clearer you be to your staffs, the easier this consignment becomes:
Be the supervisor: As you have already been put on alert that you must come up with proper planning according to office move guidelines, so now it is up to you to keep your staff progressing based on the guidelines only. Make the job easier for your employees by letting them first report to work and then get on with the consignment process.
Important note for employees: Follow the office move guide very strictly because they are the only assistance left to you. These guidelines are not only to help you prior to packing and during shipment, but they can also help you in unpacking.
Items to be shipped: Whatever articles or items you have organized in your bookcases, shelves, drawers, wall cabinets, etc. make sure they are all securely packed. Your filing cabinets need not to be unloaded and items are to be packed elsewhere, all you make sure that these cabinets are perfectly locked and tied with heavy packing ropes or tapes.
Take care of personal items: The professionals you have called for are not liable to your personal belongings and their packaging. Make sure, they are all under your keen supervision. On a serious note, do one thing for your own good – pack your personal belongings separately and privately.
Do not forget your office desk: On your desk, you might have spilled many of your official papers. There may be letter trays at right side bottom. There may be your favorite pens in the pen stand and so many other items that you love working with. Take them under your priorities too. Loose papers have chance to be forgotten and left behind. Make sure you have packed them all securely in packing boxes.
Secure the security files: Though, everything needs your care while making shipment but there’s one thing that needs your more attention and care. Yes, the reference is to going around the security files. Make sure that they are securely locked in the filing cabinets and do place a request to the moving consultants to provide you with some assistance as well (if you feel the need).
Use “do not move” tag: Suppose, some of your office furniture or some loose items are no more in use and you do not want them to be moved along. Adhere the tag of “do not move” on each of those dispensable items so that movers can help themselves.
Stuffs to throw away: There is every possibility that you can come up with highly dispensable items at your office, which you want to throw away. If you find that the amount of garbage is increasing, get in touch with industrial size dumpster providers of the city and have them in front of your office. Remember one thing, the more you throw away less-useful stuffs, the lighter your packages become to haul along.
Functional connectivity to the ground floor: Before you start packaging your stuffs, be sure that elevators are in working order and are spacious enough to accommodate your packing boxes beforehand. Suppose, you find them less spacious to contain your belongings, ask your movers to come prepared.
Electrical machines need extra care: There are computers, photocopy machines, vending machines, printers and so on. Before you disconnect them from their respective power sources, make sure the operators of those machines are informed beforehand. In addition, if there are some machines that you have rented in, make sure their owners are informed about your move. Liquid stuffs from photocopy machines need to be removed, water from water dispensers too need to be taken away. All the loose parts of each and every machine must be locked safely in separate boxes and kept nearby. Items and especially loose items do get lost easily while on the move. So, it is up to you to make sure they are not in a position to be lost anyway.
Keep this checklist with you to make sure nothing is left behind or forgotten:
- Done with desks?
- Supply cabinets unloaded?
- Filing cabinets locked?
- Filing drawers locked?
- Wall cabinets unloaded?
- Done with the safety of delicate items?
- Done with the secure packing of computers and other machineries?
- ‘Do not move’ tag visible?
- Done with liquid removal from equipment?
- Pads of desks and chairs are labeled?
- Got the spare keys?
- Internet connections are ready to go along?
- Telephones and fax machines are in functional order?
- Make sure the new office has regular electricity supply.
- Check the new washrooms beforehand.
- Lessen your hauling burden by throwing highly dispensable stuffs away.
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